Effective Enterprise Project Management Deployment: A Step-by-Step Guide

Deploying Enterprise Project Management: A Phased Approach

Deploying Microsoft's Enterprise Project Management (EPM) Solution demands meticulous planning and consideration of multiple factors. Challenges often stem from the high expectations set by sales teams and the perceived simplicity of deploying Microsoft products. It's vital to understand what EPM encompasses and how it aligns with your organization's specific needs.

Understanding Enterprise Project Management

EPM's definition varies across organizations. It may encompass basic project management, integrated project management data, project portfolio management (PPM), resource management, reporting analysis, budgeting and cost management, timesheets, communication and collaboration, integration with external applications, workflow management, or business intelligence. The optimal approach hinges on your organization's unique requirements and perspective.

EPM Deployment Approaches

EPM deployment can be tackled in several ways:

• Big Bang: Implementing the entire EPM environment simultaneously. This method aligns well with initial goals but carries risks due to delayed ROI and potential changes during the project.

• Instant Bang: Expecting immediate results post-deployment, similar to installing simple software. This often leads to brief usage due to superficial implementation and lack of executive support.

• Phased Approach: Typically the most effective, this method delivers early ROI and addresses technical challenges incrementally. It facilitates organizational cultural shifts and allows for adjustments based on initial phase outcomes.

Getting Started with Your EPM Deployment Strategy

Key prerequisites for initiating your EPM deployment include:

• Establishing a Project Management Office (PMO): Centralized management, typically through a PMO, is essential for EPM deployment.

• Securing Executive Sponsorship: Strong backing from senior management is critical for successful deployment.

• Creating a Detailed Project Plan: Approach EPM deployment as a project itself, with a well-defined plan, budget, resources, and success metrics.

• Setting Clear Goals: Clearly define what success entails for each project phase.

Steps to Begin Your EPM Deployment

• Envisioning Session: Align the EPM solution with organizational goals in a session with senior management.

• Defining the 'Enterprise': Determine the deployment scope – whether it's a department, division, or the entire company.

• Developing a Project Plan: Employ project management expertise to craft a comprehensive plan for EPM deployment.

Conclusion

A successful EPM deployment is a significant change management initiative, not just a technological project. Implementing a phased approach and ensuring ROI at every organizational level is crucial. By applying established project management methodologies to the EPM deployment, the likelihood of success is greatly enhanced.